June 19, 2017 – Marriott Harbourfront Hotel, Halifax, NS:  International Association of Crime Analysts (IACA) 2017 Crime & Intelligence International Symposium

Mark Holmes, VP of Solutions Engineering at IMT, and Doug Plaxton, World Wide Business Development Manager for Context Computing at IBM, will be presenting a lunchtime address at the 2017 Crime & Intelligence International Symposium. The IACA symposium brings together Crime Analysts from across Canada, the United States, and Europe to learn about the latest trends and tools to help turn law enforcement data into actionable knowledge.

Mark and Doug will introduce IMT Intel:ID™ – an on premise, purpose built appliance supporting Law Enforcement and Integrated Justice. Intel:ID allows agencies to gain insights and offer actionable intelligence by linking identities and establishing non-obvious relationships across both structured and unstructured data sources.

Please contact us if you are interested in meeting up with our team in Halifax.  
 

June 20, 2017 – 1:00 PM EST – WEBINARClick here to REGISTER

Roundtrip delivery of lab & imaging orders and results is a major cause of stress for many healthcare organizations. Between the ordering physician, the patient, and the diagnostic center multiple hand-offs between people and systems occur – which adds cost, time and errors to the process. Whether it’s the “print and hand it to the patient” method or electronic transmission, the process of managing the orders and results lifecycle encounters many obstacles along the way.

Please join IMT for a one-hour webinar event with our special guest Lisa Luikart (Cabell-Huntington Hospital) as she discusses Cabell’s ordering process challenges, how their IMT OQM™ solution transformed the hospital’s electronic ordering process and shares improvement metrics.

Tuesday, June 20th @ 1:00 PM EST

Click here to REGISTER for this free event!

Federal Elections are loud, boisterous affairs… we may stop talking to some of our relatives for a few months or we may bond deeply with friends over our favorite candidates on Facebook. But even with all the attention that Federal Elections receive, voter turnout earns barely a passing grade. In the 2015 Federal Election in Canada, the clash between Harper’s austerity and Trudeau’s optimism generated the strongest voter turnout in 20 years. 68.3% of Canadian electors voted in the Federal Election that year – up nearly 10 points from the 2008 58.8% turnout. But those turnouts are for Federal Elections. Provincial and Municipal elections rarely turn out the vote as strongly.

There are many reasons for low voter turnout. Inconvenience of polling places, general lack of interest, difficulty finding childcare, and feeling like one’s vote won’t make a difference all contribute to the litany of excuses we make for not voting. But sometimes it’s even as simple as not being registered to vote or not knowing where the constituency you live in is supposed to vote. Luckily for voters, those last two problems are easy to solve.

On April 11th IMT hosted a Webinar for Elections officials across Canada to explain how our Voter Registry solutions can help bring voting into the 21st century.

In this hour-long recording of the event, you can learn about how a Voter Registry solution is able to leverage inputs from multiple systems to create a single, 360 degree view of the voter, with the most up-to-date information on which constituency a voter belongs to, the ability to register voters as a part of other services (like a Student registration at University or while getting a new driver’s license at the DMV), and mobile apps that allow a voter to check in at the polling station with the scan of a QR code.

Watch the Recording

These innovations drive toward making the voting process faster, simpler, and more resistant to fraud while maximizing a citizen’s ability to participate in elections, even when registering at the last minute.

We invite you to watch the recording and if you like what you see, please contact us at info@imt.ca to schedule a full product demonstration.

Feb. 19 – 23 – Orange County Convention Center, Orlando, FL: IMT will be back in Orlando for HIMSS 2017, the place to network and connect with health IT professionals.

To arrange a meeting with IMT while at the conference, please contact John Wieler: john@imt.ca

We will be hosting our annual IBM Master Data Management and Governance Reception at Cuba Libre Restaurant & Rum Bar, located just a 5 minute walk from the Orlando Convention Center.  Join us and our business partner IBM on the Miramar Patio, an authentic old Havana courtyard, where we will discuss innovative healthcare solutions for information governance, analytics, and master data management while enjoying the tastes and sounds of Cuba.

Register soon, as space is limited.

Event Details:

Location: Cuba Libre Restaurant & Rum Bar

Date: Tue. February 21st

Time: 5-7pm

Come and speak to our experts about real-life lessons learned, see a demonstration of these solutions, and network with other IBM Master Data Management and Governance users just like you.

To register for the IBM Master Data Management and Governance Reception, go to: Online Registration Portal

To register for HIMSS 2017, go to: www.himssconference.org

You may already know that IBM MDM v10.1 goes out of standard support in April 2018– but here’s your wake-up call. As you plan and consider the timing, resources, and budget required for upgrading, ensure you are getting the maximum value from this upgrade by asking several questions. Some of these questions were covered in our recent webcast, but here’s some additional food for thought:

How is the customer-centric view of data being used today? And, most importantly, in the future?

Almost every industry prioritizes strategic initiatives advancing customer-centricity —  especially healthcare, banking, and telco. Buzzwords like population health, consumer self-service, consumer engagement, and consumer experience clearly indicate that MDM is critical to strategic and operational priorities. Competition, consumer engagement, consumer demands, and analytics are fueling this priority. Consider how well your MDM data already supports this imperative, while being agile in how MDM is constructed.

Which business and technical stakeholders should participate in the upgrade planning?

Make sure your business stakeholders actually have a stake in your MDM technology. Historically (and sadly), MDM was frequently seen as an information technology project. Today, your business stakeholders should be actively engaged in defining not only the data that is used by MDM, but also the work processes surrounding MDM. If your business users are not engaged, an upgrade is a great opportunity to bring them into the fold. Without this engagement MDM risks being viewed as an IT project that may not be useful in a tight economy with budget constraints.

How can you use MDM technology more efficiently?

An upgrade presents a good opportunity for conversations about better managing the workflow of the data used by MDM – and it’s a great way to engage your business stakeholders. IBM MDM v 11 includes business process management (BPM) software to create automated workflows that can increase efficiency, decrease manual interventions, and create an audit trail. This powerful addition to IBM MDM (with no license fee required) enhances the productivity and communication amongst stakeholders when tackling merging or linking decisions, training, and coordination of data integrity.

How does MDM relate to your Data Governance program?

If you have a formal Data Governance program today, or are considering one, make sure MDM is included. Since the genesis of MDM is to master data (through merging or linking) that is used by many applications, systems, processes, and analytics, it just makes sense that MDM is a key component of a Data Governance program.

IMT offers several optimization services to help you maximize the value from your MDM deployment or upgrade. These include

  • Data Quality Review, focused on the MDM data including accuracy, validity, and distribution of source-specific and linked data.
  • MDM Health Check, primarily geared to the hardware and software environment supporting IBM MDM.
  • Data Governance Strategy Planning, focused on how the MDM data supports a strategic and operational Governance Program
  • Active Integration, which integrates the probabilistic algorithm into search, thus higher data quality is captured at its origination

We outlined these considerations and others in a recent webcast that can be found on demand here. Call IMT or email us at info@imt.ca to discuss these services and your future upgrade, as April 2018 is less than 18 months away!

 

 

 

 

 

From a fine red wine to a sharp cheese, some things in this world only hit the “sweet spot” when allowed the time to develop and improve with age. This is rarely the case, though, when we discuss IT or Enterprise Data Systems and processes. In fact, planned obsolescence and Moore’s Law keep technology in a constant cycle of “out with the old and in with the new.” But what if we told you that sometimes Data Governance and IT technologies that are well established have the ability to get better with age, instead of breaking down? So, sit back (grab a nice glass of Cabernet and some cheese) and listen while we explain how the right policies and procedures, combined with the right technologies, can prove to get better with age.

Recently IMT invited Michelle Majerus, the Director of Health Information Management and Privacy Officer at Olmsted Medical Center (OMC) in Rochester, Minnesota, to share her team’s data governance and stewardship experiences. This was the second time Michelle presented her metrics to the IMT and IBM InfoSphere MDM community. In her first presentation, Ms. Majerus explained to us how OMC had leveraged the adoption of IBM InfoSphere MDM as an EMPI (Enterprise Master Patient Index) and IMT Resolve:ID to lower the rate and rate of data quality errors in their environment by 66% within a year.

View the recording

66% reduction in new Duplicates and Data Quality errors sounds pretty good… and for the team at OMC that was a moment to celebrate. However, the team didn’t stop there. They made sure that they stuck with these new governance and stewardship processes. OMC stayed true to the plan and, as Michelle Majerus noted in the September 21, 2016 webinar, that the numbers continued to get better over the second year, yielding a 73%reduction in Duplicates and a 77% reduction in data quality errors.

You may ask, “but why hasn’t the EMPI and Active Registration with IMT Resolve:ID completely removed the problem for OMC?” You might be surprised by the answer. It actually has. There were 0 (zero, the big nothing, nada) duplicates or overlaid records created in the sources that integrated to the EMPI with Active Registration. But there is one source in the OMC ecosystem that, because of a multi-tenant hosted model, does not support Active Registration integration to Resolve:ID. All of the recent duplicates, overlays, and data quality problems facing OMC are from that one source that isn’t leveraging Active Registration. Even with the one source creating duplicates occasionally, Olmsted now has less than .01% patient duplication.

Download the case study

Also during the webinar, Lorraine Fernandes, Founder and Principal at Fernandes Healthcare Insights offered commentary on trends in healthcare that relate to getting Patient Identification right from the onset.  Her thoughts and commentary on the Webinar are also found on her blog here.

Olmsted Medical Center has shown that with a commitment to proactive governance and stewardship, a healthcare organization can do better than “maintain” a healthy EMPI, they can make it better with age!
You might like to enjoy a good glass of wine (we like Elderton’s Ode to Lorraine) and a nice aged cheese (we like Kerrygold’s Reserve Irish Cheddar) while you view the Recording of our Sept. 21st Webinar and the Case Study.

If you would like to learn more about how IMT can help your organization see lasting benefits from Active Registration, please contact us.

September 21, 2016 – 12:00 Noon EST – WEBINARClick here to REGISTER

Please join IMT for a one-hour webinar event where our special guests Michelle Majerus (Olmsted Medical Center) and Lorraine Fernandes (Global HIM Thought Leader) as they share insights into the growing demand Healthcare places on timely, accurate and thorough patient identification.

Healthcare can be a very demanding industry.  The need to “get it done right, right now” means that all healthcare professionals and their associated processes are under extreme pressure to perform their best at all times.

Knowing a patient is the core of healthcare – who they are and what their history is forms the single most critical piece of the puzzle. Accurate and timely patient identification is at the core of answering these questions and meeting mandates for improving care quality and care coordination, lowering costs, and increasing patient satisfaction.

Benefits of participation include learning about:

  • Enhanced Patient Safety
  • Increased Staff Efficiency
  • Trusted Clinical Information Sharing
  • Improved Governance
  • Deeper Insights

Click here to REGISTER for this free event!

Healthcare systems are united in their struggle to achieve the Triple Aim: transform processes to create a consumer-centric care model, innovate to stay financially viable, and better serve their communities. But achieving these goals has one consistent requirement—you must accurately identify the patient.

Olmsted Medical Center in southeastern Minnesota is advancing their Triple Aim goals by simplifying their approach to patient identification. For over five years, Olmsted has partnered with IMT to better identify their patients, innovate and transform processes, and measure improvements in patient identification. To date, their patient identification results are outstanding! Seamlessly integrating a premier patient search algorithm with Resolve:ID into the patient registration process has paid dividends beyond Olmsted’s expectations. As a result, Olmsted has reduced the staff time required to address duplicate medical record numbers by more than 75%, and reduced data quality issues by 77%.

By improving (and simplifying) patient identification, Olmsted is now:

  • Presenting the correct data to the patient, which safeguards data privacy and improves patient satisfaction
  • Preparing accurate, consistent data for the data warehouse and ultimate use in analytics, population health, research, and other functions
  • Reducing the staff burden of correcting medical record numbers, empowering staff to spend time working on more vital data quality measures
  • Improving billing efficiency, which avoids patient frustration from duplicate or delayed billings and improves cashflow
  • Alerting registration staff to data irregularities that may indicate fraud, identity theft, or other data issues

We’ve all talked about “keeping it simple” as a key way to improve processes and create better understanding. But putting simplicity into practice is a key part of Olmsted’s success. The premier patient search algorithm (Resolve:ID technology) was easily and seamlessly embedded into the patient search process, instantly displaying results to registration staff. And, because it’s so intuitive, it takes just one hour of training to enable registration staff to then demonstrate proficiency.

Please join IMT and Olmsted Medical Center as we discuss how they’re benefiting from their investment in EMPI and Resolve:ID technology for fast, efficient, and accurate patient search. Keeping it simple has never been so simple — and effective!

Register now for this webinar on Wednesday, September 21st at Noon Eastern.

Click Here to REGISTER

June 8-10th, 2016 – Lansing Center, Lansing, MI: Connecting Michigan for Health is Michigan’s annual three-day conference dedicated to advancing the electronic sharing of health information to support healthcare delivery and payment transformations.  Speakers and attendees from around the U.S. convene to share major industry directions, developments and opportunities to make health transformation a reality.  Learn more at: http://connectingmichigan.net/

The theme of this year’s conference is:

“Constructing the Future of Health Information Sharing: Emerging Patterns for Innovation, Health Reform and Quality Improvement.”

We are excited to share our latest innovations that support health information sharing in Michigan.  If you would like to meet up with us in Lansing, click here to schedule a meeting.

June 3rd – 8th, 2016 – Vancouver, BC: IMT will be attending e-Health 2016, Canada’s ONLY National e-Health Conference and Tradeshow, held at the Vancouver Convention Centre.  The e-Health conference offers top-quality learning, opportunities to network, and people that value quality health information as well as effective integrated system solutions. Since its inception, the Conference has attracted a steadily increasing attendance, now upwards of 1,500+ delegates. The Trade Show provides an excellent opportunity for members of the health community to meet and share ideas. Join us for the 2016 e-Health Conference in Vancouver, Canada.  Click here to learn more.

Feb. 29 – Mar. 4 – Sands Expo Convention Center, Las Vegas, NV: IMT will be back in Las Vegas for HIMSS 2016, the place to network and connect with health IT professionals.

We will be hosting our annual IBM Master Data Management and Governance Reception at Aquaknox, located in the Venetian Hotel and Resort.  During the reception we will discuss innovative healthcare solutions for information governance, analytics, and master data management while enjoying fresh seafood – flown in daily.

Register soon, as space is limited.

Event Details:

Location: Aquaknox @ The Venetian – Las Vegas

Date: Wed. March 2, 2016

Time: 5-7pm

Come and speak to our experts about real-life lessons learned, see a demonstration of these solutions, and network with other IBM Master Data Management and Governance users just like you.

To register for the IBM Master Data Management and Governance Reception, go to: Online Registration Portal

To register for HIMSS 2016, go to: www.himssconference.org

Photo credit: The Strip @ Night via photopin (license)

If you’ve ever asked questions about MDM in the past, you might have gotten answers like these: “It’s always been done that way.”  “It is what it is.”  “That’s how they showed me to do it when I went to Boot Camp.”  While the “tried and tested” best practices of MDM have been in place for over 15 years now, there are some evolving customer demands that have us thinking about the normal approaches to configuration and questioning some of the default behavior patterns.

In this post we will discuss three questions that may cause you to rethink how you are doing MDM as well.

  1. What should happen to the non-surviving data when a merge occurs?
  2. Should having anonymous values trigger a score that reflects that data is different?
  3. Do all tasks need to be resolved from Inspector?

What should happen to the non-surviving data when a merge occurs?

In the default behavior of IBM InfoSphere MDM’s Virtual Hub (formerly known as Initiate), when two records are merged one is noted as a Survivor and the other becomes Obsolete.  The Obsolete record becomes completely deactivated – you cannot search for it, it will not be compared, and the record will reject all incoming updates.

Sounds fine, right?  But think about the data that the Obsolete record held before the Merge. In the default behavior, only the data that belonged to the Survivor record is searchable and usable going forward.  We recently complete a project for a Canadian Province where they questioned this approach.  Their point – a very valid one – was this: Shouldn’t the values from the Obsolete record be added to the Survivor’s historical information so that you can search on that data to retrieve the Survivor?

Wow, what a simple question?  This question led to a relatively straight-forward solution.  When two records are merged, the demographic data from the Obsolete record is copied into Survivor with an “Inactive” status.  Voilá!  Now, the data from the Obsolete record has a life beyond merger.  Those demographic values are now searchable and scorable in the context of MDM.

Should having anonymous values trigger a score that reflects that data is different?

Many of you are familiar with the IBM InfoSphere MDM concept of “Anonymous Values” where commonly used “fake” values such as BABY, CONFIDENTIAL, (999) 999-9999, or 01/01/1901 are treated as if they are NULL during analysis.  The theory is that by removing these values from the logical processing, we get a more accurate assessment of matching the records.  When it comes to attributes like Dates, Phones, and Identifiers the anonymous processing works as you would expect. However, analysis on Names does not always behave the way might intend when those anonymous values are stripped out.

While anonymous Name handling has always been promoted as a way to clarify differences, in reality the removal of the anonymous Names from MDM matching leads the Member Comparison process to register an Exact Match on when the other Names are factored in.

Record 1 Name Tokens:

Record 2 Name Tokens: Match Result: Overall Result:

BABYGIRL (Anonymous)

AMANDA No comparison EQUAL
R R

Exact

DAVIDSON DAVIDSON

Exact

 

Instead of listing those values as anonymous during standardization, you can set up scores in the weight tables, where those “Anonymous” names earn a score of Zero when comparing.  That way, when one record has the “Anonymous” name and the second record has the real name, you get a result that indicates that they are “Different” and ends up adjusting the score accordingly.  If both records have the “Anonymous” name, you will see that they are “Equal” but no score will be added.

Record 1 Name Tokens:

Record 2 Name Tokens: Match Result: Overall Result:
BABYGIRL (Anonymous) AMANDA Disagree

Partial

R

R Exact
DAVIDSON DAVIDSON

Exact

 

Remember, though… anonymous values also play a role in searching your Buckets.  So, you should still have these Anonymous names listed in a secondary list that is attached to your Name Buckets.  The end result will be worth the reconfiguration!

Do all tasks need to be resolved in Inspector?

This is a question we get asked a lot… and the answer is surprising to many.  No, you don’t have to work all of your tasks in Inspector.  But let us clarify… while the tasks don’t always have to be worked in the MDM tools, they should still be handled appropriately.

When we really look at the majority of tasks, they fall into two types: Potential Linkage and Potential Duplicate.  Potential Linkages (which are records from different sources with questionable scores) should be worked from the Inspector interface to establish the correct linking between records.  However, when it comes to Potential Duplicates (or records from the same source) resolving the records from Inspector is not always the best way to handle the process.

If you resolve Potential Duplicates, either with a merge or a clarification that records are different, the MDM engine creates a Rule.  Those rules act like a legal precedent, upholding the prior decision each time data changes call into question the validity of the match.  In essence, the MDM engine will have to ask for permission each time it reviews those records in the future.  Lots of rules can cause your probabilistic engine to behave more like a deterministic one, which slows down the engine and leads to unexpected results.

On a related note, if you merge two Potential Duplicates in Inspector, you still need to go back to the Source and do the same thing.  But if you merge from the Source, it automatically merges in MDM.  One step vs. Two… pretty simple.  Merging from the Source will not only perform the merge in MDM it will also remove the Task from the queue.  We have many clients who are using the Task list as a report, then going through and working the Merges (where the clinical data also resides) instead of in Inspector.

Keep questioning!

We want to leave you with a final thought.  Keep questioning… keep asking why something works a specific way, why a seeming “default” setting is there, and why the “out of the box” configuration is doing what it’s doing.  In most cases the answer is simply “because that’s how it’s always been done.

If you want to optimize your MDM, please reach out to IMT at info@imt.ca and we would be happy to help you find the best practices that work for you.

November 6th, 2015 is the scheduled release date for the latest version of IBM InfoSphere MDM, version 11.5.  Read the release details here. IBM has been working on Master Data Management (MDM) for a long time now.  Through acquisition, research & development, and customer focus groups IBM has found a new balance with IBM InfoSphere MDM v11.5.  Formerly disparate technologies are integrated seamlessly with new deployment patterns and accelerators based on real-world use cases.  Big Data and Cloud offerings are maturing, broadening scope, and simplifying deployment.  These advancements all lead to one conclusion: IBM MDM v11.5 is the right platform, at the right time.

Here is a list of enhancements found in IBM MDM v11.5:

  • Management of MDM hierarchies and relationships in Stewardship Center; increases the governance capabilities of MDM data.
  • Clinical Hub query builder for Healthcare; builds queries that combine different clinical and demographic criteria and conditions.
  • Easier deployment on SoftLayer; pure application patterns enable deployment of new MDM instances in minutes.
  • Easier integration to cloud applications; MDM Cloud connector integrates cloud applications with on-premises MDM.
  • Complete view of products through Product 360 solution; provides for the most complete master view of product data across the enterprise.
  • Streamlined installation; installation process and new web and console modes simplifies installation on platforms without GUI.
  • Broader platform choices for InfoSphere Big Match for Hadoop; support added for IBM Open Platform with Apache Hadoop and Hortonworks Data Platform.
  • Rich media, digital asset management solution enables effective digital asset management

It’s safe to say that the demand for Master Data Management, or the need to see a single, complete, and trusted view of your “customer,” is still a problem that faces every single organization and industry – even as MDM nears its 25 year anniversary.  The past decade has shown overall growth for MDM, even while the global economy weathered some stormy moments.  However, MDM traditionally seems to only resonate with certain key industries, namely Healthcare, Banking, Insurance, and Government Services.  New features that support Big Data and Cloud offerings are ripe for pulling in new clients and industries, while continued development into Relationships/Hierarchies and Clinical Hub query features extend existing capabilities of current customers.

With key investments in Big Data integration that now support Hortonworks, IBM Open Platform and Apache Hadoop the “Big Match” offering stands to garner the attention of new clients who are less bound to an “All Blue” architecture.  Cloud integration through the IBM Cloud Connector streamlines the process of getting MDM to participate in the cloud, while still providing secure access to approved users.  Even the announcement of IBM SoftLayer support means that standing up a new environment can be done in minutes instead of days.  All of these elements combined make IBM MDM v11.5 the most complete MDM solution to date.

To schedule an appointment with an IMT representative, contact us at: info@imt.ca

Aug 17, 2015 – Hilton Quebec City, Quebec, QC:  Knowledge from Noise: Leverage your agency’s data to enhance intelligence-led decision making, officer and public safety

As intelligence gathering techniques improve, the need to filter out the noise to reveal high-value data becomes ever more critical. IMT and IBM, Gold Sponsor of the CACP Conference are offering you a unique opportunity to discuss a state-of-the-art entity resolution capability that can help your agency consolidate records, discover non-obvious relationships, establish Law Enforcement Information Exchanges, and provide more in-depth intelligence to your officers in the field.

Dave Angus, retired 31-year veteran of Toronto Police and President of INRSSL, will share his experiences in utilizing advanced entity resolution, anonymous resolution and non-obvious relationship analysis across the agency to cut through the noise without stretching your IT resources.

Please contact us if you are interested in attending:

4:30 Cocktail Reception

5:30 INRSSL, IMT, & IBM Session

To wrap up, IMT will unveil Master:ID LE, an on-premise Entity Resolution Appliance for Law Enforcement and Integrated Justice used to find, match, and link similar entities and relationships without exposing sensitive data. This cost effective solution enables quick time-to-value when consolidating internal agency data (or as part of a regional information exchange) to detect suspicious activities, create preemptive alerting and share information between departments or agencies while reducing the risk of unintended disclosure.

Please contact us if you are interested in registering for this event.  Seating is limited.

 

“Dad, I can’t find my shoes!” is a constant refrain heard in my household. “Well, did you actually look for them?” is my usual reply. In the lost-and-found world of our home lives we get annoyed with these kinds of antics, but when it comes to registering patients, sometimes we are in such a rush that we don’t take the time to carefully look for patients either. Instead we just say “I can’t find your medical record” and create a new one (or some hospitals have a “Stat Reg” policy where new records are created every visit). Regardless of how duplicates are created, they only lead to a headache for someone else downstream.

Duplicate medical records create problems, from fragmenting a patient’s medical history to re-ordering “missing” tests and procedures. Across the US and Canada, it is estimated that between 8-12% (AHIMA) of the records in EMRs are duplicates. The cost to resolve a duplicate averages around $60 (healthit.gov) per incident; so resolving the duplicates in a patient set of 500,000 could cost close to $35,000 – which adds up. The clinical implications of a Physician or Caregiver not seeing the complete medical history or full set of test results and can easily create a patient safety emergency.

To be fair… there are a ton of awesome registrars working in the emergency rooms, ambulatory care centers, and clinics across the healthcare universe. But, the tools at their disposal for finding patients rarely offer helpful features to make their jobs easier.

Look first… then tell me you can’t find it

That’s where Active Registration comes into play. It’s like having a parent who has mapped the contents of the house in their photographic memory and who is willing to help you look for your juice box (instead of issuing snarky remarks from the couch). Only if you have looked first, can you move on the more advanced step of getting another one.

Active Registration is the process of:

  • Looking up a patient’s record at the point of registration
  • Confirming the patient’s demographics while they are present
  • Making any updates to the patient record (while the patient is still there)
  • Creating a new patient record only if we are certain the patient is new

This is nothing new. But the thing that impedes effective Active Registration is the lack of insight into all of the different systems that store patient data across the healthcare enterprise. Which is precisely why Active Registration needs a trustworthy Enterprise Master Person Index (EMPI) behind the scenes to keep track of the records in your systems.

EMPI + Active Registration = Big Results

Michelle Majerus, HIM Director and Privacy Officer at Olmsted Medical Center in Rochester, MN recently shared her experience with deploying Active Registration at an IMT and IBM co-sponsored event (download the presentation). Olmsted was able to show the measurable impact that Active Registration made, not only in data quality but also in time spent resolving issues. Michelle was joined by Lorraine Fernandes, Global Health Care Ambassador at IBM, and IMT’s own Corinne Blair, who offered industry context and offered additional solutions.

Here are some of the highlights:

Olmsted began their project by deploying a “Passive Registration” style, where duplicate records and overlays were corrected “after the fact” if a patient was not found in the local registration system.

During the passive phase, a baseline was established over a 5-day period:

Baseline, EMPI Passive

Data Quality Issues

60

Duplicates

22

Overlays

3

Staff Time (hours)

11:28

Phase two included the implementation of IMT Resolve:ID™ to perform a seamless lookup of records across systems in IBM® MDM at the point of registration. Leveraging IBM® MDM allows a more sophisticated search (i.e., Nicknames, Phonetics, etc.) of any known patient across the enterprise.

Data Quality Issues

Duplicates

Overlays

Staff Time (hours)

Baseline, EMPI Passive

60

22

3

11:28

One Month post Active

32

14

2

4:32

Six Months post Active

19

7

0

2:12

One month after switching to Active Registration, a huge impact was noticed. But six months later, once Active Registration lookups had become ingrained in the process, it became clear that the investment in IMT Resolve:ID™ was having a significant long-term impact:

  • 66% reduction in new Data Quality issues over the course of a 6 month window, showing that staff were able to leverage Resolve:ID™ more effectively.
  • 68% reduction in Duplicates being created during registration and a total elimination of Overlays.
  • 80% reduction in the time required by staff to manually resolve Data Quality issues.

Beyond the Numbers

Deploying the IBM® MDM platform for an EMPI gave Olmsted the confidence of knowing a single, complete and trusted view of their patients. Physicians, Staff, Registration, and Billing were all able to see the positive effects of the EMPI. The addition of IMT Resolve:ID™ further accelerated the benefits by avoiding data quality errors at the point of registration – doing it right, from the start.

Here are some additional benefits Olmsted was able to see:

  • Reduced potential for misdiagnosis with a more complete view of the patient’s medical history, including radiology and lab results.
  • Lowered the amount of time it took to register a patient by confirming data instead of entering data.
  • Reduction in duplicate tests meant less money spent supporting accountable care mandates.
  • Elimination of duplicate billing, which increased customer satisfaction by giving the patient their information in one place.

Finding Solutions

While I still dream of the day when my living room won’t be littered with the “missing” shoes my kids can’t find; Olmsted is already reaping the benefits of Active Registration with their EMPI today. IBM® MDM and IMT Resolve:ID™ have combined to make a cleaner, more complete set of Patient data that all of Olmsted’s staff can trust.

Visit the IMT Resolve:ID™ page to learn more, download the presentation, a fact sheet, or watch a video demo of IMT Resolve:ID™ in action.

Photo credit: Mark Quintanilla via photopin (license)

June 23, 2015 – 11:00 am CST WEBINAR: Whether you are new to MDM or an existing user, Active Registration in combination with an EMPI can help your organization gain measurable return on an MDM investment. Our featured panelist, Michelle Majerus from Olmsted Medical Center, will discuss how IMT, an IBM Premier Business Partner, worked with Olmsted to implement IBM InfoSphere MDM with Active Registration to provide a trusted foundation for accurate, fast retrieval of patient records at the point of registration.

Tuesday, June 23, 2015 @ 11:00 am – 12:00 pm CST

Click here to register: http://tinyurl.com/imt-events-olmsted

Join industry experts from Olmsted Medical Center, IBM, and IMT for a Webinar where they discuss how IBM InfoSphere MDM can:

  • Improve patient care and patient experience
  • Increase quality and completeness of patient data
  • Provide a 360° view of the patient across systems
  • Reduce the number of duplicate patient records and eliminate overlays
  • Leverage new workflow technologies to reduce administrative duties

Leveraging the IBM InfoSphere MDM technology, Olmsted created a foundational EMPI (Enterprise Master Person Index) that matches & links patient records from across EMR, PM, LIS, RIS, and other data silos. By extending the EMPI with Active Registration, a process that searches the patient registry at the point of registration, Olmsted reduced inaccurate patient registration data by 50% and decreased patient registration time, thus achieving measurable ROI well beyond expectations.

Panelists:

Michelle Majerus, MBA, CPHIT
HIM Director and Privacy Officer
Olmsted Medical Center

Lorraine Fernandes, RHIA
Global HC  Industry Ambassador
IBM Analytics

Corinne Blair
IT Industry Consultant
IMT

 

Data Silos and the need for MDM

Growing up in rural farm country, it was taken for granted that every farmstead had a silo (or multiple silos) in the back yard. Often the tallest buildings in town were the grain elevators, iconic not only for their “skyscraper” status, but also because you could go to one location to get the provisions for farming. Every ingredient used in successful farming was stored separately in little stalls, bins, stacks, or even in the big silos. Separation was considered a good thing, especially since the volatile chemicals could react unexpectedly if mixed improperly.

Data “silos” have long been a bastion of IT security, a realm of complete control where leaders in a particular line of business could leverage the data that only they knew about. But times have changed. Just like many the silos of my childhood are gone, the days are numbered for data silos too. It began in the mid-1990s as the push toward large-scale enterprise software pulled huge volumes of data into centralized, mega-stores of information. But those were often hard to search or became too unwieldy to keep clean. Then the age of integration started – getting systems to talk to one another and keeping everyone synchronized. Then the 2000’s hit and merger & acquisition activity came to an all-time high.

Throughout the life-cycle of enterprise data, there remained a silent, but dangerous, undercurrent. A philosophy that said, let’s just collect the data… someone will learn how to make sense of it later.
And that leads us to today’s market. Most industry analysts believe that the Master Data Market is pretty well tapped out, especially in Healthcare. But as you look around, merger & acquisition activity is picking up again, large-scale “one-size-fits-none” enterprise applications are out of vogue, but the need to integrate systems and synthesize information in a way that creates a single version of the truth is still key.

That’s where Master Data Management (MDM) steps in to save the day… just like it has for nearly 20 years.  Master Data Management establishes connections between siloed systems – making sense of the data at the enterprise level, while respecting the autonomy of the source systems.

Everywhere we look we see the need for MDM

  • How many accounts do you have at a particular website or store because you signed up for the “free deal” one too many times, or heaven forbid, you created a new account because you forgot your password?
  • Does your organization store prospect data separate from client data? Does your organization have multiple systems, all pretty much doing the same thing, but leveraging different, competing data sets?
  • Have you seen processes in place at non-profits where each year (or event) a new donor list is compiled, so each time a donor signs up it’s considered “new”?
  • Have recent mergers and acquisitions left you with multiple “enterprise-wide” systems that each only tell part of the story?

Every organization, from enterprise businesses to non-profits, has the same problems with data quality: duplicate records, incomplete versions of records, and a lack of central visibility into the critical data assets that are central to their business.

So, who needs Master Data Management anyway? We all do!

Photo credit: Lancaster, PA cows outside red barn via photopin (license) Photo enhanced for color.

Do traditional software deployments take too long for you to see a return on your investment?  With the IMT Master:ID appliance you get a pre-configured MDM solution that is tuned to meet the needs of your organization – in less than 120 days. IMT Master:ID provides a trusted view of the people and organizations you support.  It enhances record quality, reduces duplicate records, and provides a 360° view of your most critical data assets. Our team of IBM certified specialists will create a tailored MDM solution to fit your needs, including the hardware.  All you have to do is plug it into your data center and start sending your data.

MDMApplianceServer

 

 

Read the Fact Sheet

Appliances Accelerate MDM Adoption

During the past decade, the healthcare and life sciences industries have embraced master data management (MDM) for the standardization and harmonization of business processes, effective data stewardship, and accountable data governance. As a result, large organizations and enterprises in these spaces were able to capture the benefits of MDM and to help quickly deliver real clinical value to their stakeholders. MDM implementations in these areas have led to enhanced patient safety and a complete, 360-degree view of patients, providers, facilities, and delivery sites.

Larger healthcare organizations that adopted MDM early are now leveraging their IBM® MDM platforms to manage new core processes including revenue cycle management, advanced clinical analytics, health information exchange integration, order queue management, and provider attribution for accountable care organizations.

Midsize healthcare organizations operate with constrained IT and clinical resources. And in today’s changing healthcare landscape, these organizations are being asked to enhance the efficiency of processes and manage costs while complying with ever more stringent mandates of security, privacy, and interoperability.

As competition grows between healthcare providers, midsize organizations are striving to remain competitive. They dream of providing additional tools and services that will attract patients who might otherwise go to the larger hospitals in the region.

The IMT Master:ID mdm appliance addresses these concerns directly while also minimizing the amount of in-house expertise and resources required to effectively manage and exploit the benefits of an MDM platform.

Here’s how Master:ID works:

Master:ID is a pre-configured platform that includes all of the necessary software, hardware, and application support to enable midsize organizations to get an MDM implementation quickly up and running.

Master:ID is pre-packaged in a way that ensures that customers get everything they need to be successful.

We begin with hardware: Master:ID is built on IBM System X hardware running a Linux Operating system. The hardware is scaled to handle the high transaction volumes that hospitals experience, with plenty of room to grow as more patients register over time.

Included in the bundle is a fully licensed copy of IBM InfoSphere MDM Standard Edition, DB2 Enterprise, WebSphere Application Server, BPM Express, and a pre-configured Patient and Provider data model, algorithm, and HL7 integration.

On top of the core components, IMT’s experienced implementation services team will integrate your source systems with Master:ID so that you can start realizing the benefits of MDM within the first 90 days. Additionally, our 3-year support contract means that you’ll have access to 24-7 support to keep your MDM hub running at its best.

Let’s go over the benefits of Master:ID:

Our simplified procurement process puts all the necessary software, hardware, services, and support components under one contract. Ongoing configuration, management, and reporting occurs remotely by IMT staff supporting the appliance and additional services can be bundled with the appliance to enable your organization to maximize the returns on your MDM investment. For example, we offer enhanced analytics reporting, Order Queue Manager for routing lab orders, Resolve:ID for active integration, and data governance workflows using BPM Express, which can all be added to the solution to extend the reach of your MDM implementation.

Furthermore, the Master:ID appliance has the ability to scale and grow with your organization over time.

The end result is that healthcare organizations now have a fast-track to realizing the benefits of MDM that is affordable, manageable, and backed by IMT’s proven implementation and support teams.

This blog post is based on an article written by IMT CEO, Brian Eckhardt that originally appeared in IBM Data Magazine.
Photo credit: The Late Train via photopin (license)